How Johan organises an XL bingo event
Johan from Festival Beilen organizes the annual Dikke Priez’n Bingo in Beilen. A large event tent, impressive prizes, hundreds of visitors, and one clear challenge: how do you keep everything running smoothly?
The organiser
One evening, 700 visitors and a tent full of prizes
The Dikke Priez’n Bingo in Beilen has become a well-known annual event. Together with Jumbo Mulderij Beilen, the organization arranges an impressive selection of prizes and sets up a large event tent for an evening filled with excitement, fun, and bingo.
But organizing an event for 700 visitors involves a lot of moving parts. Ticket sales, admission, tokens, drinks, food, table service, and revenue reporting all need to work together.
Johan wants visitors to receive fast service without long waits, while his team maintains a clear overview throughout the event. That is why he uses Avayo as an all-in-one solution.
Challenge
Visitors are seated, but want to be served quickly
During a bingo event, visitors spend most of the evening seated at their tables. They do not want to miss any part of the game, but they still want to order food and drinks.
This requires a smart solution without long lines at the bar, separate order lists, or confusing paper tickets.
That is why Johan uses Avayo’s QR ordering system. Visitors scan the QR code at their table, view the menu, and easily place their order. The order is automatically sent to the correct order printer, prepared by the team, and delivered directly to the right table.
This allows the bingo to continue uninterrupted while table service keeps running smoothly.
"We have a good relationship with Avayo and are very happy with it, also with the support."
Johan Greydanus - Organiser of Festival Beilen
Johan’s approach
To keep the Dikke Priez’n Bingo running smoothly, Johan uses several Avayo solutions that work seamlessly together. Ticket sales, tokens, admission, payments, and orders are all managed centrally through one system.
1. Ticket sales via the ticket shop
Tickets are sold in advance through the Avayo Ticketshop. Visitors can easily purchase their tickets online and immediately receive a digital admission ticket.
For Johan, this means less manual administration and a clear overview of expected visitor numbers before the event begins.
2. Pre-sale of tokens
When purchasing a ticket, visitors can also order tokens in advance. This generates additional cash flow before the event and reduces waiting times on-site.
The token voucher can then be scanned quickly and easily at the token sales point.
3. Ticket scanners for entrance and token vouchers
At the entrance and token sales point, the team uses Avayo ticket scanners. These scanners are used for both admission tickets and prepaid token vouchers.
Everything runs through one system. This speeds up admission, reduces errors, and gives Johan immediate insight into which visitors have entered and which vouchers have been redeemed.
4. POS systems for extra tokens on-site
Visitors who want to purchase additional tokens during the evening can do so through Avayo’s POS systems.
The team selects the required number of tokens, the visitor pays by card or cash, and the transaction is registered immediately. This keeps on-site sales organized and connected to the rest of the event.
5. QR ordering system for table service
The QR ordering system plays an important role in the visitor experience during the Dikke Priez’n Bingo.
Visitors remain seated at their tables, scan a QR code, and order food or drinks from the digital menu. The order is sent to one of the order printers, prepared by the team, and delivered to the correct table.
6. Everything visible in one dashboard
Because Johan uses multiple Avayo products, all data comes together in one dashboard. Revenue, visitor numbers, orders everything in one clear overview.
Johan's experience with Avayo
"I would definitely recommend Avayo to every organisation that wants to organise something, really!"
Johan Greydanus - Organiser of Festival Beilen
Want to organize a smooth-running event too?
We help you manage ticketing, admission, and payments all in one system.